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Job Details

Administrative Specialist III Cox Business

Company name
Cox Automotive, Inc.

Location
Phoenix, AZ

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Profile

Description Role SummaryThe Cox Business Administrative Assistant III provides office administrative support for Cox Business sales leaders.Primary Responsibilities and Essential Functions:\u2022 May serve as the office receptionist, assisting personnel as needed both in person and over the phone.\u2022 Coordinates and maintains office supplies, including ordering and restocking of items.\u2022 Maintains office equipment, including coordinating internal help desk tickets and\/or vendor support as needed.\u2022 Schedules rooms\/space as needed for meetings and gatherings.\u2022 Coordinates placing catering orders, preparing meeting materials, and setting up rooms for work-related events and gatherings. \u2022 Provides support for preparing and distributing reports and presentations. \u2022Aids in the dissemination of information and communication to the team.\u2022Manages distributions lists, contacts lists, birthday calendars, etc.\u00a0Major work activities include:\u2022 Takes overflow calls and messages; assists or refers callers as needed; greets, assists and escorts visitors and delivery personnel, as needed.\u2022 Maintains or arranges for maintenance of office equipment; includes coordination of help desk and vendor support, as needed.\u2022 Tracks, organizes, orders, and restocks office supplies.\u2022 Schedules rooms or other spaces in Cox Business offices or other locations for meetings or other business events. Coordinates and places lunch or catering orders, prepares meeting materials, and sets up rooms for work-related events.\u2022 Coordinates purchase of and payment for general office expenses including shipping and mailing, supplies, client\/employee relations expenses, and subscriptions. Includes setting up new A\/P accounts, coordinating payment of invoices that are not on procurement card, and reconciling the procurement card with receipts and invoices.\u2022 Sends birthday and anniversary emails and keeps office calendars up to date.\u00a0\u2022 Assists leaders in preparing their travel and expense forms, consolidating receipts, reconciling credit card statements, making copies, and sending faxes, as required.\u2022 Gathers and maintains data to aid in preparation of reports and presentations; assists in the preparation and compilation or reports and presentations.\u00a0 Qualifications QUALIFICATIONSMinimum\u2022 HS diploma, GED or relevant work experience\u2022 2 or more year of experience preferred in related field\u00a0\u2022 6 months office\/administrative, customer service, or retail experience\u2022 Requires 6 months experience using Microsoft Office applications PowerPoint, Word, and Excel in a work or non-work setting\u2022 Excellent skills in adaptability, applied learning, customer service orientation, keyboarding, oral communication, PC skills, quality orientation, self-organizing, and written communication, in order to work effectively with teams throughout organization.Preferred\u2022 MS Office application skills (Word, Excel, Powerpoint) at the Advanced Level with experience with Charts, Graphs, Pivot Tables, etc.\u2022 AS\/AA or Technical Certification\u2022 Experience in telecommunications industry desired About Cox Communications Cox Communications is a broadband communications and entertainment company, providing advanced digital video, Internet, telephone and home security and automation services over its own nationwide IP network. Cox Business is a facilities-based provider of voice, video and data solutions for commercial customers, and Cox Media is a full-service provider of national and local cable spot and digital media advertising. Cox is known for its pioneering efforts in broadband, voice and commercial services, industry-leading customer care and its outstanding workplaces. More information about Cox Communications, a wholly owned subsidiary of Cox Enterprises, is available at and . Cox is an Equal Employment Opportunity employer - All qualified applicants\/employees will receive consideration for employment without regard to that individual\u2019s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Organization :Cox Communications, Inc.

Company info

Cox Automotive, Inc.
Website : http://www.coxautoinc.com

Company Profile
Cox Automotive is a leading provider of products and services that span the automotive ecosystem worldwide. We’ve built the strongest portfolio in the industry with more than 20 brands that together provide end-to-end digital marketing, wholesale and commerce solutions for customers large and small. Our goal is to simplify the trusted exchange of vehicles and maximize value for dealers, manufacturers and car shoppers.

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